{"id":25,"date":"2026-09-09T04:25:39","date_gmt":"2026-09-09T04:25:39","guid":{"rendered":"https:\/\/nirohelp.com\/docs\/25\/ticket-statuses\/"},"modified":"2026-09-17T12:40:43","modified_gmt":"2026-09-17T06:40:43","slug":"ticket-statuses","status":"publish","type":"nirohelp_doc","link":"https:\/\/nirohelp.com\/docs\/workflows-automation\/ticket-statuses\/","title":{"rendered":"Ticket statuses and automatic transitions"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">NiroHelp has eight ticket statuses. They appear in the ordinary <strong>Publish<\/strong> box on the ticket editor. Two transitions happen automatically; the rest are<br> yours to make.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full has-custom-border\"><img loading=\"lazy\" decoding=\"async\" width=\"292\" height=\"400\" src=\"https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/Status.webp\" alt=\"Status\" class=\"has-border-color has-ast-global-color-0-border-color wp-image-163\" style=\"border-width:2px;border-top-left-radius:5px;border-top-right-radius:5px;border-bottom-left-radius:5px;border-bottom-right-radius:5px\" srcset=\"https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/Status.webp 292w, https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/Status-219x300.webp 219w\" sizes=\"auto, (max-width: 292px) 100vw, 292px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">The eight statuses<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Status<\/th><th>Meaning<\/th><\/tr><\/thead><tbody><tr><td><strong>Open<\/strong><\/td><td>Just submitted. Nobody has replied yet.<\/td><\/tr><tr><td><strong>In Progress<\/strong><\/td><td>An agent has replied. The ball is in the client&#8217;s court.<\/td><\/tr><tr><td><strong>Waiting<\/strong><\/td><td>The client has replied. The ball is in the agent&#8217;s court.<\/td><\/tr><tr><td><strong>On Hold<\/strong><\/td><td>Paused for an internal reason \u2014 waiting on a third party.<\/td><\/tr><tr><td><strong>Resolved<\/strong><\/td><td>An agent marked it resolved.<\/td><\/tr><tr><td><strong>Reopened<\/strong><\/td><td>For a ticket picked back up after being resolved.<\/td><\/tr><tr><td><strong>Cancelled<\/strong><\/td><td>Closed without a resolution.<\/td><\/tr><tr><td><strong>Closed<\/strong><\/td><td>Fully closed; no further action expected.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">The two automatic transitions<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Both happen when someone posts a reply:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Client replies \u2192 Waiting<\/strong><\/li>\n\n\n\n<li><strong>Agent replies \u2192 In Progress<\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The flip is skipped when:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>The ticket is already Resolved, Closed or Cancelled.<\/strong> Those are final: a client replying to a resolved ticket does <em>not<\/em> reopen it.<\/li>\n\n\n\n<li><strong>Settings \u2192 Tickets \u2192 Behaviour \u2192 Auto-transition status on reply<\/strong> is unticked. That is the global off switch, and it is on by default.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full has-custom-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1035\" height=\"261\" src=\"https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/behaviour.webp\" alt=\"behaviour\" class=\"has-border-color has-ast-global-color-0-border-color wp-image-119\" style=\"border-width:2px;border-top-left-radius:5px;border-top-right-radius:5px;border-bottom-left-radius:5px;border-bottom-right-radius:5px\" srcset=\"https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/behaviour.webp 1035w, https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/behaviour-300x76.webp 300w, https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/behaviour-1024x258.webp 1024w, https:\/\/nirohelp.com\/docs\/wp-content\/uploads\/2026\/09\/behaviour-768x194.webp 768w\" sizes=\"auto, (max-width: 1035px) 100vw, 1035px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is never automatic<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Nothing moves a ticket to <strong>Resolved<\/strong>, <strong>On Hold<\/strong>, <strong>Cancelled<\/strong>, <strong>Closed<\/strong> or <strong>Reopened<\/strong>. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Despite its name, <strong>Reopened is never applied by the plugin<\/strong>. A client replying to a resolved ticket leaves it resolved. An agent has to set Reopened by hand. All five are agent decisions, made in the <strong>Publish<\/strong> box.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The note in the conversation<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Every status change the plugin sees adds a line to the conversation:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Ticket status changed from <strong>Resolved<\/strong> to <strong>Reopened<\/strong> by <strong>Jane Cooper<\/strong><\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">It is posted by <em>Support Bot<\/em> and names whoever was signed in, falling back to &#8220;Support Bot&#8221; for an automatic change with nobody signed in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Two behaviours to expect from it:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Moving a ticket to the trash adds nothing and emails nobody.<\/strong> Trash is not one of the eight statuses, so deleting a ticket never sends a &#8220;resolved&#8221; email.<\/li>\n\n\n\n<li><strong>A bulk edit records one note, not one per ticket.<\/strong> The same is true of an importer. Do not rely on these notes as a complete audit trail.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Status-change emails<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Only one status change sends an email: moving a ticket to <strong>Resolved<\/strong> mails the client. See <a href=\"https:\/\/nirohelp.com\/docs\/email-notifications\/notification-emails\/\" target=\"_blank\" rel=\"noopener\">Notification emails<\/a>.<\/p>\n","protected":false},"author":1,"featured_media":0,"template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}}},"nirohelp_product":[],"nirohelp_topic":[7],"class_list":["post-25","nirohelp_doc","type-nirohelp_doc","status-publish","hentry","nirohelp_topic-workflows-automation"],"_links":{"self":[{"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/nirohelp_doc\/25","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/nirohelp_doc"}],"about":[{"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/types\/nirohelp_doc"}],"author":[{"embeddable":true,"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/users\/1"}],"wp:attachment":[{"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/media?parent=25"}],"wp:term":[{"taxonomy":"nirohelp_product","embeddable":true,"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/nirohelp_product?post=25"},{"taxonomy":"nirohelp_topic","embeddable":true,"href":"https:\/\/nirohelp.com\/docs\/wp-json\/wp\/v2\/nirohelp_topic?post=25"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}